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Created:                          May 5, 2016

Last modified:                 May 17, 2018

 

 

Using the eLibrary on the Ghanalinks knowledge management portal

 

The electronic library hosts a collection of knowledge resources on agriculture, poverty, nutrition and related topics made available for reference and value addition to promote knowledge sharing, effective collaboration and decision making. These include reports, working papers, briefs, maps, manuals, guides, handbooks, presentations, newsletters, videos and audio recordings.

The user guide is expected to provide the flexibility to any user to navigate the e-library. You can send your comments and/or question via the contact page.

 

Viewing options

Home, Recent, Browse type and three styles provide different options for viewing documents and media as shown below.

  1. Home

Displays documents and media as well as folders.

  1. Recent

Displays all documents and media uploaded including those in folders on the Home page. Does not display folders.

  1. Browse by type

A click on the ‘Browse by type’ displays the various document types including reports, manuals, presentations, maps, videos, pictures and newsletters.

  1. Sort by

This option allows the user to view by title, created date, modified date, downloads and size.

Title:                        lets you alphabetically sort documents by title.

Create Date:          lets you sort documents by the time they were created.

Modified Date:     lets you sort documents by the last time they were modified.

Downloads:           lets you sort documents by the number of times they were downloaded.

Size:                        lets you sort documents by how much disk space they use.

 

 

  1. Three styles – Descriptive, Icons and List provide the user the flexibility to view documents and media in different formats as shown below:

 

Descriptive

Icons

List

 

 

 

  1. Maximum and page navigation

Pages of documents can be navigated using the symbols on the right and left as shown below. Also, the middle symbol (by the arrow) enables the user to view the document online as shown in number seven (7).

 

 

  1. Read online

 

 

Options for downloading documents and media

There are different ways documents can be downloaded as shown below:

By clicking on the arrow

 

Using the upper left corner and the link on the right.

 

By using the arrow at the bottom right corner

 

 

After selecting the list style view as indicated in number five (5), use the arrow as shown below:

 

 

 

 

Search options

Basic search

This approach searches everywhere in the e-library including the content of the document. For example, a search of poverty and nutrition can be done as “poverty and nutrition” as shown below:

 

Below is a search for children.

 

Browse by document type

By selecting the type of document on the right, the type of document displays.

 

Advanced search

Boolean operators: You can use logic operators, such as AND, OR, NOT, +, and - in your searches. The AND operator matches assets in which the terms between the AND operator exist. For example, to search for both USAID and Nutrition, use this query:

"USAID" AND "Nutrition"

The OR operator is the default; if there’s no operator between two terms, the OR operator takes effect. OR finds matches if any term exists in an asset.

The + operator requires that the term exists somewhere in some field in the asset. If you wanted to search for something that must contain Nutrition and may contain northern, use this query:

+Nutrition //northern//

The NOT operator excludes assets that contain the term after the NOT operator. It requires that at least two terms be present:

"Ghanalinks Portal" NOT "USAID Social Office"

The - operator is similar: it excludes assets that contain the term after the - symbol:

"Ghanalinks Portal" - "USAID Social Office"

 

 

A search of "poverty and nutrition" in all titles

 

A search of only "poverty" AND "Upper West" AND "women" from everywhere.

 

A search of only "poverty AND "Upper West" AND 'women' OR "children" from everywhere.